September 13, 2005

Regular Scheduled Meeting
Second Tuesday of the Month

Arizona American Italian Club
7509 North 12th Street, Phoenix

Buffet Dinner, Lounge, 6:00 p.m.

Meeting, Large Hall, 7:00 p.m.

Chairman, Rob Haney
1st Vice Chairman, John Acer
2nd Vice Chairman, Don Hesselbrock
Treasurer, George Teegarden
Corresponding Secretary, Carolyn Berta
Recording Secretary, Charlotte Reed

Dinner Reservations:
Social Hour is during the buffet dinner 5:45-6:45pm
This month, telephone Rob or Marne Haney 602 996 1004, advise number of persons for dinner so the club can plan for the quantity of food necessary.
Ten dollars ($10), at the door. Great food, great deal.

Legislative Report……………………………………… Senator Barbara Leff
…………………………… Majority Leader and Representative Steve Tully
…………………………………………………… Representative John Allen

Program Introduction: 1st Vice Chairman………………………… John Acer
Guest Speaker …………………….Don Goldwater, Candidate for Governor

Old Business ……………………………………………………… Chairman

New Business………………………………………………………Chairman
__Subject: Resolution in Opposition to the use of Federal tax dollars for
    Embryonic Stem Cell Research to be offered for approval. See text of resolution here.

One Minute Remarks from PCs……………………………………Chairman

Closing Remarks, Raffle Drawing and Adjournment ……………… Chairman

Raffle Items - Books:
__First Father, First Daughter a memoir by Maureen Reagan,
__Goldwater by Barry M. Goldwater with Jack Casserly,
__Judy Collins "Trust Your Heart" an Autobiography,
__Erma Bombeck "Family Ties that Bind and Gag!"
__Hidden Treasures: Searching for masterpieces of American Furniture.

For meetings of the precinct committeemen of Legislative District 11 to be productive and motivating, it is essential that they be conducted well. While the officers bear the primary responsibility for the success of a meeting, the orderly participation of the members at large is essential as well. Our Bylaws establish Robert’s Rules of Order, Newly Revised, as the parliamentary authority for the conduct of our meetings. Since most of us can benefit from a review of Robert’s Rules I have asked our parliamentarian to provide a monthly perspective on some pertinent aspect of the rules. The following“Parliamentary Moment” is second in the series.

A Parliamentary Moment

The Order of Business or Agenda

The moment last month concerned the making of a motion. Attention this month is drawn to the order or sequence by which items are addressed in a meeting. Our bylaws do not establish a particular form for the order of business, which is commonly identified as the meeting agenda. While the bylaws require notification of regular meetings at least ten days in advance, there is no requirement for prior notification of a draft or proposed agenda—although it may be a very good idea to present one.

Notice the terminology of draft or proposed agenda. Robert’s Rules of Order pages 360-363 indicate that while the chairman may present a proposed agenda for the meeting, for it to become binding it must be adopted by a majority vote at or soon after the start of the meeting. Those present may make changes to the agenda before voting to accept it. Once the agenda is accepted it must be followed throughout the meeting unless specific motions are carried to alter it. By a two-thirds vote the order of the accepted agenda can be changed. A member may Raise a Question of Privilege to interrupt pending business to state an urgent request or motion. A motion to Recess for a specified period of time or a motion to Adjourn may interrupt the agenda.

A basic agenda: 1. Opening Ceremonies 2. Adoption of Agenda 3. Reading and Approval of Minutes 4. Reports of Officers 5. Reports of Committees 6. Unfinished Business 7. New Business 8. Adjourn

On August 9, 2005, Chairman Rob Haney called the Republican Legislative District 11 meeting to order at 7:00 p.m. The meeting was held at the Arizona-American Italian Club, 7509 N 12th St., Phoenix, AZ.

(Details available at the September meeting.)

Meeting adjourned: 9:00 p.m.

Charlotte Reed, Recording Secretary