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REPUBLICAN PARTY
LEGISLATIVE DISTRICT ELEVEN "The Heartland District November 8, 2005 Regular
Scheduled Meeting
Buffet Dinner, Lounge, 6:00 p.m. Meeting, Large Hall, 7:00 p.m.
Dinner
Reservations: |
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REPUBLICAN PARTY
LEGISLATIVE DISTRICT ELEVEN "The Heartland District" AGENDA November 08, 2005 Call to Order……………………………………………………………7:00PM Invocation and Pledge………………………………………To Be Announced Introduction of Elected Officials and Guests…………………………Chairman No Spin Zone ………………………………………………………
Chairman Legislative Report………………………………………
Senator Barbara Leff Program Introduction: 1st Vice Chairman…………………………
John Acer Old Business ……………………………………………………… Chairman New Business………………………………………………………Chairman One Minute Remarks from PCs……………………………………Chairman Closing Remarks and Adjournment…………………………………Chairman 50/50 and Prize drawing immediatly following adjournment
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A Note from Rob Haney,
District Chairman
For meetings
of the precinct committeemen of Legislative District 11 to be productive
and motivating, it is essential that they be conducted well. While the
officers bear the primary responsibility for the success of a meeting,
the orderly participation of the members at large is essential as well.
Our Bylaws establish Robert’s Rules of Order, Newly Revised, as
the parliamentary authority for the conduct of our meetings. Since most
of us can benefit from a review of Robert’s Rules I have asked our
parliamentarian to provide a monthly perspective on some pertinent aspect
of the rules. The following“Parliamentary Moment” is third
in the series.
A Parliamentary Moment Last month's Moment concerned the distinctions among motions to Postpone Indefinitely, Postpone to a Certain Time, Previous Question, to Lay on the Table, and to Take from the Table. Attention today is directed to the Significance of a Quorum. Robert’s Rules of Order, Newly Revised defines a quorum as “the number of voting members who must be present in order that business can be legally transacted.” (p. 334) For the transaction of business in our regular or special non-election meetings the Bylaws of LD 11 requires the presence of “Fifteen Percent (15%) of the elected or appointed Precinct Committeemen.” (Article IV, Section G) Consequently, the actual number of members necessary to constitute a quorum could vary from meeting to meeting depending upon the then current number of precinct committeemen. So if there are 400 precinct committeemen in the district, a minimum of 60 of them would make a quorum. Once a quorum is determined at the beginning of a meeting it is presumed to continue. However, if the chair notices that a quorum no longer exists, he/she should make this known. Should a member observe the lack of a quorum, when no one else has the floor he/she can seek to be recognized by the chair and make a Point of Order relating to the absence of a quorum. Once it be determined that a quorum no longer is present, further business cannot be transacted. However, as a rule, the business that has been previously transacted can be considered as valid unless ruled otherwise by the chair. To adjourn or to recess are the only legal actions that can be transacted in the absence of a quorum. While the above comments regarding a quorum apply to our usual meetings, our Bylaws make the requirement for a quorum at a meeting for the election of officers different in at least three ways. One is that the percentage of members that must be present is based only upon the number of elected precinct committeemen. Appointed committeemen are not counted in determining the quorum. The second difference is the requirement of 25% of the elected PC’s. The third difference is that the quorum can be made up of both those in attendance and by proxy. And there are other special situations that set even different requirements for a quorum. John H. Jarvis District 11 Parlimentarian |
MEETING MINUTES
REPUBLICAN LEGISLATIVE DISTRICT 11 October 11, 2005 On October 11, 2005, Chairman Rob Haney called the Republican Legislative District 11 meeting to order at 7:00 p.m. The meeting was held at the Arizona-American Italian Club, 7509 N 12th St., Phoenix, AZ. (Details available at the November meeting.) Meeting adjourned: 9:00 p.m. Charlotte Reed, Recording
Secretary
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Post October 11, 2005 Meeting Treasurer's Report
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| Bank Balance at end of Previous meeting | 946.24 |
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| Club Expenses paid during previous month | 300.00 |
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| Club Income during previous month | |||||
| Balance before meeting | 646.24 |
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| Income This Meeting: | |||||
| Dinners @ $10.00 ea.: | 26 |
260.00 |
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| Cost ______ (25 minimum) @ $7.50 ea | 195.00 |
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| Gratuity ($25) | 25.00 |
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| Net Dinner income (expense) | 28.50 |
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| 50/50 Raffle: | |||||
| Total Sales: | 57.00 |
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| less Winner's half: | 28.50 |
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| Net Raffle Income: | 28.50 |
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| 1100 Club Contributions: | |||||
| Other Contributions | 28.50 |
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| Total income (expense) at meeting close: | 97.00 |
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| Bank Balance at end of Currrent meeting | 743.24 |
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| Attendance (from sign-in sheets) | |||||
| Precinct Committeemen | 65 |
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| Guests | 7 |
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